Insurance restoration teams spend hours manually re-keying estimate data from PDFs into Xactimate. CapOut eliminates that step. Upload any insurance scope PDF, and CapOut extracts every line item, builds the estimate, and sends it directly to your Xactimate account.
Compatible with all leading carriers nationwide
CapOut connects directly with Xactimate to remove the manual steps between receiving an insurance scope and working in your estimating software.
Upload any insurance scope PDF and CapOut extracts every line item automatically. No re-keying into Xactimate.
One click sends the converted estimate directly to your Xactimate account. Edit, supplement, or close from there.
Review profit projections before you accept or bid on a job. Pro plan users can apply custom vendor pricing and labor costs for real margin visibility.
Turn approved scope into supplier and labor orders without rebuilding the project in a second system.
Make sure you have the following ready before enabling the integration.
Four steps from signup to your first Xactimate export.
Sign up at capout.ai. The Pay As You Go plan includes 300 free tokens. No credit card required.
Drop any insurance scope PDF into CapOut. The system reads the document, extracts line items, and prepares the estimate for review.
Confirm the extracted data and check profit projections. Add, edit, or delete line items before exporting.
Enter your XactNet address in CapOut settings to link your Xactimate account. Export from CapOut, then open the project in Xactimate, go to the Sketch tab, and import. All folders and line items appear instantly.
Common questions about the CapOut and Xactimate integration.
CapOut accepts insurance scope PDFs from all major carriers. Upload the PDF and CapOut handles extraction and conversion.
CapOut processes scopes in two stages. Parsing and extracting data from the PDF can take anywhere from 45 seconds to about 10 minutes depending on size and complexity. Once the scope is structured, exporting to your Xactimate account takes about 45 seconds. No manual file handling at any stage.
Yes. You need an active Xactimate license (desktop or online) to receive converted estimates from CapOut.
Yes. The Pro plan supports unlimited users and locations. Your estimators, production staff, and reviewers can work from the same account.
CapOut is SOC 2 compliant and built with enterprise-grade security standards. All uploaded documents and job data are encrypted both in transit and at rest. Your data belongs to you.
Reach out to support@capout.ai. The team can walk you through account setup, Xactimate connection, and your first conversion.
Upload an insurance scope PDF free. Get a ready-to-import Xactimate estimate in seconds.
